The Document Management System (DMS) provides full document management capability within the intranet. The DMS stores documents in a folder hierarchy and facilitates the use of meta tags to allow documents to be categorised in many different ways, making searching for documents easier. The DMS provides a check in / check out process to ensure that documents are added and updated in a controlled manner and prevent two users updating a document at the same time. The DMS retains a complete document history and is configurable so that access to the history can be restricted. By using Intextra ‘Favourites’ a user can subscribe to a document and automatically receive email notifications when it changes.
Documents in the DMS can be viewed in either Basic or Advanced modes.
Basic:
This would be used when you simply want to display a specific folder of documents on a specific page. For example all documents relating to a specific project could be displayed on that projects page using the DMS in Basic mode. The functionality in this mode is limited to view and download only. The Basic mode is particularly useful when the target audience may not necessarily be IT savvy and could get confused by a more advanced view.
Advanced:
The Advanced mode will enable full control over the DMS. This view would generally be used where the audience will manage documents and have been trained how to use the full functionality of the DMS.
